- Administer all repairs and maintenance invoices from suppliers.
- Administer recoveries and payments of accidents from client departments and third parties.
- Administer recoveries of GMT accidents.
- Administer recoveries of GMT losses from client departments.
- Arrange for roadside assistance.
- Capture repair and maintenance requests in GMT integrated Fleet Management System.
- Check vehicle roadworthiness
- Coordinate and facilitate the provision of user system and desk-top support in liaison with CeI and other service providers.
- Coordinate the fitment of additional vehicle equipment.
- Coordinate the private rental contract.
- Coordinate the subsidised motor vehicle scheme.
- Execute high level internal accident investigations.
- Facilitate conditional assessment requests.
- Facilitate the servicing, repairs and maintenance of vehicles.
- Handle queries and follow up regarding progress of vehicles.
- Investigate non-vehicle related incidents.
- Loss control management
- Maintain and monitor financial information.
- Maintain programmes for the preparation of financial statements and in-year monitoring.
- Maintain the driver’s database.
- Maintain the Standard Charts of Accounts (SCOPA).
- Manage fleet compliance audits and fraud investigations
- Manage the asset register.
- Manage the GMT budget process.
- Manage the GMT ICT SLA and contracts with external service providers (e.g. CeI, Datacentrix, PWC, Dimension Data, SITA, etc.).
- Manage the GMT Medium Term Committee (MTEC) process.
- Manage the GMT Self-Insured provision
- Manage the monitoring of revenue and expenditure.
- Manage the monthly, quarterly and annual reporting process.
- Manage the revenue and expenditure adjustment process.
- Manage the technical hub centre in the region
- Management of business risks
- Monitor and control all aspects regarding finance and operating leases.
- Monitor and control all aspects regarding unspent conditional grants.
- Obtain, evaluate and approve quotations at suppliers and client departments and recommend allocated work.
- Prepare a breakdown of estimated revenue and expenditure.
- Prepare inputs for strategic plan and annual performance plan.
- Provide ICT Infrastructure Management Support.
- Receive calls for the misuse of government vehicles
- Register and monitor suppliers.
- Render a human resource support service.
- Render a record management service.
- Render an assurance service with regard to financial administration
- Fleet Finance
- Fleet Services
- Office of Chief Director
- Client Care Centre
- Financial Reporting
- Fleet Operations/Fleet Rental Services
- Fleet Planning & Acquisition
- Fleet Repairs & Maintenance/Supplier Performance Control
- Fleet Risk Management
- Fleet Risk Management/Accident & Claims against the state
- Fleet Risk Management/Accident & Recoveries
- Fleet Risk Management/Loses
- Fleet Risk Management/Operational Risk
- ICT Management Support Service
- N/A-Internal Control
- N/A-Management Accounting
- Office Support Services
- Quality Assurance
- Repairs & Maintenance Coordination
- To ensure an effective and efficient fleet repair and maintenance service
- To ensure an effective financial accounting service
- To ensure an effective management accounting service
- To ensure sound internal control practices
- To manage fleet operations
- To manage fleet risk
- To provide management support services
- Not defined
- To ensure an effective management accounting service
- To ensure sound internal control practices
- To ensure the effective and efficient coordination of repair and maintenance of the fleet
- To ensure the effective and efficient provision of a fleet quality assurance service
- To manage and administer accidents and claims in favour of the state
- To manage and administer fleet and non-vehicle losses
- To manage and administer third parties’ accidents and claims against
- To manage in-year and annual reports on recorded financial affairs and financial systems
- To manage the Client Care Centre (CCC)
- To manage the performance and payment of suppliers
- To manage the risk regarding drivers of GMT vehicles
- To plan, acquire, convert, fit and prepare the fleet
- To provide office support services
- To render an effective general vehicle rental service.
- To render an ICT management support service
- No of MTEC engagements
- Not defined
- Number of accident recoveries & payments processed
- Number of accident recoveries of GMT accidents processed
- Number of approved budget provided
- Number of approved supplier quotations processed
- Number of complaints of misuse
- Number of conditional assessment requests processed
- Number of contracts concluded
- Number of drivers database's available
- Number of internal accident investigations conducted
- Number of management support supplied
- Number of non-vehicle related incidents investigated.
- Number of private rental contracts concluded
- Number of recoveries of losses processed
- Number of reports prepared
- Number of requests uploaded to system
- Number of roadside assistance provided
- Number of roadworthy vehicles
- Number of subsidised vehicles
- Number of suppliers invoices processed
- Number of suppliers registered
- Number of technical hubs managed
- Number of users supported
- Number of vehicle queries/progress reporting
- Number of vehicles serviced & repaired
- Number of vehicles with fitted with additional equipment
- Financial Accounting
- Fleet Operations
- Fleet Repairs & Maintenance
- Fleet Risk Management
- Internal Control
- Management Accounting
- Management Support Services