Activity/Purpose - LACTIVITYPURPOSE

 

Element (Count)

Name

  • Administer all repairs and maintenance invoices from suppliers.
  • Administer e-fuel and petrol cards implementation as well as fuel management.
  • Administer own damages and fleet losses and claims.
  • Administer recoveries and payments of accidents from client departments and third parties.
  • Administer recoveries of GMT accidents.
  • Administer recoveries of GMT losses from client departments.
  • Administer the registration of vehicles.
  • Advise and assist the office of the state attorney in claims against the state.
  • Advise and assist the office of the state attorney in claims in favour of the state.
  • Arrange for roadside assistance.
  • Assess vehicles to be used either as relief vehicles or to be auctioned.
  • Calculate the monthly kilometre tariff adjustments according to the fuel price as announced by the Department of Mineral Resources and Energy.
  • Capture repair and maintenance requests in GMT integrated Fleet Management System.
  • Check vehicle roadworthiness
  • Completing a strategy on electric and alternative fuel vehicles for GMT in the first year of the strategic planning cycle;
  • Conduct surveys with both internal and external stakeholders.
  • Conduct vehicle inspections (pre-audit, strip and quote, work in progress and quality assurance).
  • Conduct vehicle related supplier inspections.
  • Coordinate and facilitate the provision of user system and desk-top support in liaison with CeI and other service providers.
  • Coordinate cleaning and security contracts.
  • Coordinate occupational health and safety matters.
  • Coordinate the conversion of prototype and specialised vehicles.
  • Coordinate the fitment of additional vehicle equipment.
  • Coordinate the preparation of new vehicles.
  • Coordinate the private rental contract.
  • Coordinate the subsidised motor vehicle scheme.
  • Coordinate the vehicle take-in’s and alienations.
  • Determine the need for suitable vehicles in consultation with clients.
  • Development and signing of an agreement with academic, private sector and government stakeholders on a Design Laboratory Collaboration (Ubuntu mobility design laboratory)
  • Development of mobile applications to enhance reliability and client access to GMT’s products and services.
  • Ensure Fleet Finance business enhancement requests are implemented.
  • Ensure proper governance with regards to internal control
  • Ensure proper governance with regards to internal control.
  • Ensure that the ICT budget is spent as per the planned projects, without exceeding the budget.
  • Ensure the effective and efficient provision of a fleet quality assurance service.
  • Ensure the management and administration of the ICT (GMT) projects.
  • Establishing regional vehicle pools with the aim of improving vehicle utilisation and accessibility and reducing costs of the entity’s fleet, products and services for clients.
  • Execute financial and administration activities regarding the reconciliations between systems, system checks and debt action plans.
  • Execute high level internal accident investigations.
  • Facilitate communication and marketing activities in GMT in conjunction with the department’s Communications Unit.
  • Facilitate conditional assessment requests.
  • Facilitate departmental Batho Pele service delivery improvement initiatives.
  • Facilitate GMT’s multi-term annual planning cycle.
  • Facilitate organisational performance monitoring and reporting as per GMT’s strategic and annual performance plan.
  • Facilitate the compilation of the GMT’s annual report.
  • Facilitate the servicing, repairs and maintenance of vehicles.
  • Facilitate training regarding ICT systems at GMT.
  • Handle cases regarding the misuse of government vehicles.
  • Handle processes concerning legal advice from the office of the state attorney.
  • Handle queries and follow up regarding progress of vehicles.
  • Identify and handle possible irregularities and fraud cases.
  • Identify, implement, optimise, maintain and administer ICT application systems.
  • Identify, optimise and implement improved processes.
  • Improving internal and external stakeholder relations through regular surveys and story-telling
  • Investigate non-vehicle related incidents.
  • Inward benchmarking by other fleet management groups.
  • Loss control management
  • Loss control management.
  • Maintain and manage venues.
  • Maintain and monitor financial information.
  • Maintain programmes for the preparation of financial statements and in-year monitoring.
  • Maintain programmes for the preparation of financial statements.
  • Maintain the driver’s database.
  • Maintain the Standard Charts of Accounts (SCOPA).
  • Maintain the vehicle register.
  • Manage and administer fleet and non-vehicle losses.
  • Manage and administer third party accidents and claims against the state.
  • Manage and administer traffic violations for the GMT fleet.
  • Manage and administer vehicle accidents and claims in favour of the state.
  • Manage and encourage people, optimise their outputs and effectively manage relationships in order to achieve organisational goals.
  • Manage contracts of service providers with regards to fleet repairs and maintenance.
  • Manage contracts of service providers with regards to tracking, fuel and auctions
  • Manage fleet compliance audits and fraud investigations
  • Manage non-vehicle assets.
  • Manage operational risk assessment regarding drivers of GMT vehicles.
  • Manage the asset register.
  • Manage the entire MTEF processes and complete the MTEF templates with each round
  • Manage the GMT budget process.
  • Manage the GMT ICT SLA and contracts with external service providers (e.g. CeI, Datacentrix, PWC, Dimension Data, SITA, etc.).
  • Manage the GMT Medium Term Committee (MTEC) process.
  • Manage the GMT Self-Insured provision
  • Manage the monitoring of revenue and expenditure.
  • Manage the month end closure process.
  • Manage the monthly, quarterly and annual reporting process.
  • Manage the revenue and expenditure adjustment process.
  • Manage the technical hub centre in the region
  • Manage vehicle auctions.
  • Management of business risks
  • Management of business risks.
  • Managing the implementation of the tracking and control system in vehicles.
  • Monitor and control all aspects regarding finance and operating leases.
  • Monitor and control all aspects regarding unspent conditional grants.
  • Monitor the monthly R&M expenditure reports received from the service provider.
  • Obtain, evaluate and approve quotations at suppliers and client departments and recommend allocated work.
  • Outward benchmarking by the entity to benchmark our services against national and international best practices.
  • Prepare a breakdown of estimated revenue and expenditure.
  • Prepare inputs for strategic plan and annual performance plan.
  • Prepare quarterly interim financial statements, annual financial statements and in-year monitoring reports.
  • Prepare the 30-days invoices report to DTPW, which is then submitted to PT.
  • Prepare the annual tariff submission for approval by the Provincial Treasury.
  • Prepare the budget statement for inclusion in the financial reports.
  • Prepare the Internal Control Dashboard reporting to AGSA.
  • Prepare the monthly in-year monitoring of revenue and expenditure.
  • Prepare the Revenue and Expenditure Adjustments Budget for the relevant financial year.
  • Prepare the submission for the investment of cash funds not immediately required for investment through the Provincial Treasury.
  • Process the purchasing of vehicles.
  • Provide a shuttle service.
  • Provide banking and cash management services.
  • Provide debt management services.
  • Provide GMT rental vehicles
  • Provide ICT Infrastructure Management Support.
  • Provide rental pool vehicles.
  • Receive and process repair, maintenance and fitment requests from clients and suppliers.
  • Receive calls for the misuse of government vehicles
  • Register and monitor suppliers.
  • Render a client liaison service.
  • Render a governance and demand management service.
  • Render a human resource support service.
  • Render a record management service.
  • Render a service with regard to acquisition, contract and logistics.
  • Render an assurance service with regard to financial administration
  • Request, evaluate and approve quotation from suppliers.
  • Setting a responsible and far-reaching target for the reduction in total CO2 emissions
  • Setting a target for the uptake of electric and alternative fuel vehicles into the fleet over the planning period.
  • The development of a strategy on autonomous vehicles;
  • To keep the clients informed of the latest fleet policies and contracts