- Administer all repairs and maintenance invoices from suppliers.
- Administer e-fuel and petrol cards implementation as well as fuel management.
- Administer own damages and fleet losses and claims.
- Administer recoveries and payments of accidents from client departments and third parties.
- Administer recoveries of GMT accidents.
- Administer recoveries of GMT losses from client departments.
- Administer the registration of vehicles.
- Advise and assist the office of the state attorney in claims against the state.
- Advise and assist the office of the state attorney in claims in favour of the state.
- Arrange for roadside assistance.
- Assess vehicles to be used either as relief vehicles or to be auctioned.
- Capture repair and maintenance requests in GMT integrated Fleet Management System.
- Check vehicle roadworthiness
- Conduct vehicle inspections (pre-audit, strip and quote, work in progress and quality assurance).
- Conduct vehicle related supplier inspections.
- Coordinate the conversion of prototype and specialised vehicles.
- Coordinate the fitment of additional vehicle equipment.
- Coordinate the preparation of new vehicles.
- Coordinate the private rental contract.
- Coordinate the subsidised motor vehicle scheme.
- Coordinate the vehicle take-in’s and alienations.
- Determine the need for suitable vehicles in consultation with clients.
- Execute high level internal accident investigations.
- Facilitate conditional assessment requests.
- Facilitate the servicing, repairs and maintenance of vehicles.
- Handle cases regarding the misuse of government vehicles.
- Handle processes concerning legal advice from the office of the state attorney.
- Handle queries and follow up regarding progress of vehicles.
- Identify and handle possible irregularities and fraud cases.
- Investigate non-vehicle related incidents.
- Loss control management
- Maintain the driver’s database.
- Maintain the vehicle register.
- Manage and administer third party accidents and claims against the state.
- Manage and administer traffic violations for the GMT fleet.
- Manage and administer vehicle accidents and claims in favour of the state.
- Manage contracts of service providers with regards to fleet repairs and maintenance.
- Manage contracts of service providers with regards to tracking, fuel and auctions
- Manage fleet compliance audits and fraud investigations
- Manage the GMT Self-Insured provision
- Manage the technical hub centre in the region
- Manage vehicle auctions.
- Management of business risks
- Managing the implementation of the tracking and control system in vehicles.
- Monitor the monthly R&M expenditure reports received from the service provider.
- Obtain, evaluate and approve quotations at suppliers and client departments and recommend allocated work.
- Process the purchasing of vehicles.
- Provide a shuttle service.
- Provide GMT rental vehicles
- Provide rental pool vehicles.
- Receive and process repair, maintenance and fitment requests from clients and suppliers.
- Receive calls for the misuse of government vehicles
- Register and monitor suppliers.
- Request, evaluate and approve quotation from suppliers.
- To keep the clients informed of the latest fleet policies and contracts
- ICT systems
- ICT systems, Clients to report incidents
- ICT systems, State Attorney
- ICT systems, State Attorney, Clients to report incidents
- ICT systems, State Attorneyts
- n/a
- Not defined
- Policies and legislation
- Supplier contracts
- To ensure an effective and efficient fleet repair and maintenance service
- To manage fleet operations
- To manage fleet risk
- Not defined
- To ensure the effective and efficient coordination of repair and maintenance of the fleet
- To ensure the effective and efficient provision of a fleet quality assurance service
- To manage and administer accidents and claims in favour of the state
- To manage and administer fleet and non-vehicle losses
- To manage and administer third parties’ accidents and claims against
- To manage the Client Care Centre (CCC)
- To manage the performance and payment of suppliers
- To manage the performance of the contractor
- To manage the risk regarding drivers of GMT vehicles
- To plan, acquire, convert, fit and prepare the fleet
- To provide fleet administration services
- To render an effective general vehicle rental service.
- Not defined
- Number of accident recoveries & payments processed
- Number of accident recoveries of GMT accidents processed
- Number of additions to the fleet
- Number of approved R&M service requests (SR)
- Number of approved supplier quotations processed
- Number of cases of advice provided to state attorney
- Number of cases of advice provided to the State Attorney
- Number of cases of assistance to state attorney provided
- Number of cases of misuse handled
- Number of claims against the State processed
- Number of collisions/ claims in favour of the State processed
- Number of complaints of misuse
- Number of conditional assessment requests processed
- Number of damages, fleet losses and claims processed
- Number of drivers database's available
- Number of Fleet Services circulars issued
- Number of fuel cards issued
- Number of GMT rental vehicles
- Number of internal accident investigations conducted
- Number of irregularities and fraud cases processed
- Number of months the shuttle service was in operation
- Number of non-vehicle related incidents investigated.
- Number of private rental contracts concluded
- Number of R&M service requests (SR) received
- Number of R&M suppliers on the vehicle-related supplier database
- Number of recoveries of losses processed
- Number of requests received for GMT Rental vehicles
- Number of requests uploaded to system
- Number of roadside assistance provided
- Number of roadworthy vehicles
- Number of service provider contracts concluded
- Number of service provider contracts concluded (fuel, tracking, auctions)
- Number of special/prototype vehicles converted
- Number of subsidised vehicles
- Number of suppliers invoices processed
- Number of suppliers registered
- Number of technical hubs managed
- Number of traffic violations processed
- Number of vehicle asset registers issued
- Number of vehicle inspections completed
- Number of vehicle queries/progress reporting
- Number of vehicle related supplier inspections completed
- Number of vehicles assessed
- Number of vehicles auctioned
- Number of vehicles fitted with tracking and control system
- Number of vehicles in the fleet
- Number of vehicles procured
- Number of vehicles registered
- Number of vehicles serviced & repaired
- Number of vehicles with fitted with additional equipment
- Percentage of operational budget spent for replacement of vehicles
- AOP-Fleet Operations
- AOP-Fleet Repairs & Maintenance
- AOP-Fleet Risk Management
- AO: Accidents and Recoveries
- AO: Claims against the State
- AO: Fleet Rental Services
- AO: Losses
- AO: Operational Risk Assessment
- AO: Supplier Performance Control
- ASD: Client Care Centre
- ASD: Fleet Administration
- ASD: Fleet Planning and Acquisitions
- ASD: Quality Assurance
- ASD: Repairs and Maintenance Coordination
- DD: Fleet Operations
- Not defined