Fleet Finance - ORGANIZATION

 

Element (Count)

Name

  • Calculate the monthly kilometre tariff adjustments according to the fuel price as announced by the Department of Mineral Resources and Energy.
  • Ensure Fleet Finance business enhancement requests are implemented.
  • Ensure proper governance with regards to internal control
  • Ensure proper governance with regards to internal control.
  • Execute financial and administration activities regarding the reconciliations between systems, system checks and debt action plans.
  • Maintain and monitor financial information.
  • Maintain programmes for the preparation of financial statements and in-year monitoring.
  • Maintain programmes for the preparation of financial statements.
  • Maintain the Standard Charts of Accounts (SCOPA).
  • Manage non-vehicle assets.
  • Manage the asset register.
  • Manage the entire MTEF processes and complete the MTEF templates with each round
  • Manage the GMT budget process.
  • Manage the GMT Medium Term Committee (MTEC) process.
  • Manage the monitoring of revenue and expenditure.
  • Manage the month end closure process.
  • Manage the monthly, quarterly and annual reporting process.
  • Manage the revenue and expenditure adjustment process.
  • Monitor and control all aspects regarding finance and operating leases.
  • Monitor and control all aspects regarding unspent conditional grants.
  • Prepare a breakdown of estimated revenue and expenditure.
  • Prepare inputs for strategic plan and annual performance plan.
  • Prepare quarterly interim financial statements, annual financial statements and in-year monitoring reports.
  • Prepare the 30-days invoices report to DTPW, which is then submitted to PT.
  • Prepare the annual tariff submission for approval by the Provincial Treasury.
  • Prepare the budget statement for inclusion in the financial reports.
  • Prepare the Internal Control Dashboard reporting to AGSA.
  • Prepare the monthly in-year monitoring of revenue and expenditure.
  • Prepare the Revenue and Expenditure Adjustments Budget for the relevant financial year.
  • Prepare the submission for the investment of cash funds not immediately required for investment through the Provincial Treasury.
  • Provide banking and cash management services.
  • Provide debt management services.
  • Render a governance and demand management service.
  • Render a service with regard to acquisition, contract and logistics.
  • Render an assurance service with regard to financial administration
  • Client institutions
  • Funding availability and investment options presented by the Provincial Treasury
  • Internal stake holder
  • Internal stakeholders
  • n/a
  • Not defined
  • Chapter 13
  • Chapter 15
  • Cultural Transition (Connecting Cape)
  • Ecological Transition (Green Cape)
  • Economic Access Transition (Working Cape)
  • Institutional Transition (Leading Cape)
  • Knowledge Transition (Educating Cape)
  • Settlement Transition (Living Cape)
  • Financial Accounting
  • Financial Accounting Services/Banking & Cash Management
  • Financial Accounting Services/Debt Management
  • Financial Accounting Services/Expenditure Management
  • Financial Reporting
  • GMT
  • Internal Control
  • Management Accounting
  • N/A-Internal Control
  • N/A-Management Accounting
  • Supply Chain Management
  • Satisfied stakeholders
  • To ensure an effective financial accounting service
  • To ensure an effective management accounting service
  • To ensure sound internal control practices
  • To ensure an affective supply chain management service.
  • To ensure an effective management accounting service
  • To ensure an integrated, effective and efficient accounting system
  • To ensure sound internal control practices
  • To manage in-year and annual reports on recorded financial affairs and financial systems
  • AGSA Internal Control Dashboard reporting
  • Investment of cash funds that are not immediately required
  • Monthly banking reconciliations between system and bank accounts
  • Monthly billings
  • Monthly kilometre tariff adjustments to reflect the fluctuations in the fuel price
  • Monthly reconciliation of three bank accounts
  • No of MTEC engagements
  • Not defined
  • Number of 30-day invoices reports
  • Number of approved budget provided
  • Number of budget related financial reports prepared for input in the statutory reporting cycles
  • Number of communications distributed to stakeholders
  • Number of engagements held (monthly in-year monitoring is prepared, evaluated and submitted to stakeholders)
  • Number of financial and governance frameworks reviewed
  • Number of financial practice SOPs (for review)
  • Number of financial practice SOPs (new)
  • Number of financial statements issued
  • Number of Fleet Finance business enhancement requests implemented
  • Number of month-end tender-related reports submitted to SCM: Head Office
  • Number of PPE* asset counts done per year
  • Number of purchase orders raised per annum
  • Number of reports prepared
  • Tariff approval submission is drafted for approval by the Provincial Treasury
  • The Revenue and Expenditure Adjustments Budget is prepared for the relevant financial year
  • The Revenue and Expenditure Estimates are prepared for the relevant financial year
  • AO: SCM
  • CAC: Banking and Cash Management
  • CAC: Debt Management
  • DD: Internal Control
  • DD: Management Accounting
  • Not defined
  • VIP 2: Growth and Jobs
  • VIP 4: Mobility and Spatial Transformation 
  • VIP 5: Innovation and Culture