Not defined - RESPONSIBILITY

 

Element (Count)

Name

  • Administer all repairs and maintenance invoices from suppliers.
  • Administer recoveries and payments of accidents from client departments and third parties.
  • Administer recoveries of GMT accidents.
  • Administer recoveries of GMT losses from client departments.
  • Arrange for roadside assistance.
  • Capture repair and maintenance requests in GMT integrated Fleet Management System.
  • Check vehicle roadworthiness
  • Coordinate and facilitate the provision of user system and desk-top support in liaison with CeI and other service providers.
  • Coordinate the fitment of additional vehicle equipment.
  • Coordinate the private rental contract.
  • Coordinate the subsidised motor vehicle scheme.
  • Execute high level internal accident investigations.
  • Facilitate conditional assessment requests.
  • Facilitate the servicing, repairs and maintenance of vehicles.
  • Handle queries and follow up regarding progress of vehicles.
  • Investigate non-vehicle related incidents.
  • Loss control management
  • Maintain and monitor financial information.
  • Maintain programmes for the preparation of financial statements and in-year monitoring.
  • Maintain the driver’s database.
  • Maintain the Standard Charts of Accounts (SCOPA).
  • Manage fleet compliance audits and fraud investigations
  • Manage the asset register.
  • Manage the GMT budget process.
  • Manage the GMT ICT SLA and contracts with external service providers (e.g. CeI, Datacentrix, PWC, Dimension Data, SITA, etc.).
  • Manage the GMT Medium Term Committee (MTEC) process.
  • Manage the GMT Self-Insured provision
  • Manage the monitoring of revenue and expenditure.
  • Manage the monthly, quarterly and annual reporting process.
  • Manage the revenue and expenditure adjustment process.
  • Manage the technical hub centre in the region
  • Management of business risks
  • Monitor and control all aspects regarding finance and operating leases.
  • Monitor and control all aspects regarding unspent conditional grants.
  • Obtain, evaluate and approve quotations at suppliers and client departments and recommend allocated work.
  • Prepare a breakdown of estimated revenue and expenditure.
  • Prepare inputs for strategic plan and annual performance plan.
  • Provide ICT Infrastructure Management Support.
  • Receive calls for the misuse of government vehicles
  • Register and monitor suppliers.
  • Render a human resource support service.
  • Render a record management service.
  • Render an assurance service with regard to financial administration
  • Not defined
  • Responsibility
  • Client Care Centre
  • Financial Accounting
  • Financial Reporting
  • Fleet Operations
  • Fleet Operations/Fleet Rental Services
  • Fleet Planning & Acquisition
  • Fleet Repairs & Maintenance
  • Fleet Repairs & Maintenance/Supplier Performance Control
  • Fleet Risk Management
  • Fleet Risk Management/Accident & Claims against the state
  • Fleet Risk Management/Accident & Recoveries
  • Fleet Risk Management/Loses
  • Fleet Risk Management/Operational Risk
  • ICT Management Support Service
  • Internal Control
  • Management Accounting
  • Management Support Services
  • N/A-Internal Control
  • N/A-Management Accounting
  • Office Support Services
  • Quality Assurance
  • Repairs & Maintenance Coordination
  • To ensure an effective and efficient fleet repair and maintenance service
  • To ensure an effective financial accounting service
  • To ensure an effective management accounting service
  • To ensure sound internal control practices
  • To manage fleet operations
  • To manage fleet risk
  • To provide management support services
  • Not defined
  • To ensure an effective management accounting service
  • To ensure sound internal control practices
  • To ensure the effective and efficient coordination of repair and maintenance of the fleet
  • To ensure the effective and efficient provision of a fleet quality assurance service
  • To manage and administer accidents and claims in favour of the state
  • To manage and administer fleet and non-vehicle losses
  • To manage and administer third parties’ accidents and claims against
  • To manage in-year and annual reports on recorded financial affairs and financial systems
  • To manage the Client Care Centre (CCC)
  • To manage the performance and payment of suppliers
  • To manage the risk regarding drivers of GMT vehicles
  • To plan, acquire, convert, fit and prepare the fleet
  • To provide office support services
  • To render an effective general vehicle rental service.
  • To render an ICT management support service
  • No of MTEC engagements
  • Not defined
  • Number of accident recoveries & payments processed
  • Number of accident recoveries of GMT accidents processed
  • Number of approved budget provided
  • Number of approved supplier quotations processed
  • Number of complaints of misuse
  • Number of conditional assessment requests processed
  • Number of contracts concluded
  • Number of drivers database's available
  • Number of internal accident investigations conducted
  • Number of management support supplied
  • Number of non-vehicle related incidents investigated.
  • Number of private rental contracts concluded
  • Number of recoveries of losses processed
  • Number of reports prepared
  • Number of requests uploaded to system
  • Number of roadside assistance provided
  • Number of roadworthy vehicles
  • Number of subsidised vehicles
  • Number of suppliers invoices processed
  • Number of suppliers registered
  • Number of technical hubs managed
  • Number of users supported
  • Number of vehicle queries/progress reporting
  • Number of vehicles serviced & repaired
  • Number of vehicles with fitted with additional equipment
  • AOP-Fleet Finance
  • AOP-Fleet Services
  • AOP-Office of Chief Director