- Calculate the monthly kilometre tariff adjustments according to the fuel price as announced by the Department of Mineral Resources and Energy.
- Ensure Fleet Finance business enhancement requests are implemented.
- Ensure proper governance with regards to internal control
- Ensure proper governance with regards to internal control.
- Execute financial and administration activities regarding the reconciliations between systems, system checks and debt action plans.
- Maintain and monitor financial information.
- Maintain programmes for the preparation of financial statements and in-year monitoring.
- Maintain programmes for the preparation of financial statements.
- Maintain the Standard Charts of Accounts (SCOPA).
- Manage non-vehicle assets.
- Manage the asset register.
- Manage the GMT budget process.
- Manage the GMT Medium Term Committee (MTEC) process.
- Manage the monitoring of revenue and expenditure.
- Manage the month end closure process.
- Manage the monthly, quarterly and annual reporting process.
- Manage the revenue and expenditure adjustment process.
- Monitor and control all aspects regarding finance and operating leases.
- Monitor and control all aspects regarding unspent conditional grants.
- Prepare a breakdown of estimated revenue and expenditure.
- Prepare inputs for strategic plan and annual performance plan.
- Prepare quarterly interim financial statements, annual financial statements and in-year monitoring reports.
- Prepare the 30-days invoices report to DTPW, which is then submitted to PT.
- Prepare the annual tariff submission for approval by the Provincial Treasury.
- Prepare the budget statement for inclusion in the financial reports.
- Prepare the Internal Control Dashboard reporting to AGSA.
- Prepare the monthly in-year monitoring of revenue and expenditure.
- Prepare the Revenue and Expenditure Adjustments Budget for the relevant financial year.
- Prepare the submission for the investment of cash funds not immediately required for investment through the Provincial Treasury.
- Provide banking and cash management services.
- Provide debt management services.
- Render a governance and demand management service.
- Render a service with regard to acquisition, contract and logistics.
- Render an assurance service with regard to financial administration
- Client institutions
- Funding availability and investment options presented by the Provincial Treasury
- Internal stake holder
- Internal stakeholders
- n/a
- Not defined
- Cultural Transition (Connecting Cape)
- Ecological Transition (Green Cape)
- Economic Access Transition (Working Cape)
- Institutional Transition (Leading Cape)
- Knowledge Transition (Educating Cape)
- Settlement Transition (Living Cape)
- Satisfied stakeholders
- To ensure an effective financial accounting service
- To ensure an effective management accounting service
- To ensure sound internal control practices
- To ensure an affective supply chain management service.
- To ensure an effective management accounting service
- To ensure an integrated, effective and efficient accounting system
- To ensure sound internal control practices
- To manage in-year and annual reports on recorded financial affairs and financial systems
- AGSA Internal Control Dashboard reporting
- Investment of cash funds that are not immediately required
- Monthly banking reconciliations between system and bank accounts
- Monthly billings
- Monthly kilometre tariff adjustments to reflect the fluctuations in the fuel price
- Monthly reconciliation of three bank accounts
- No of MTEC engagements
- Not defined
- Number of 30-day invoices reports
- Number of approved budget provided
- Number of budget related financial reports prepared for input in the statutory reporting cycles
- Number of communications distributed to stakeholders
- Number of engagements held (monthly in-year monitoring is prepared, evaluated and submitted to stakeholders)
- Number of financial and governance frameworks reviewed
- Number of financial practice SOPs (for review)
- Number of financial practice SOPs (new)
- Number of financial statements issued
- Number of Fleet Finance business enhancement requests implemented
- Number of month-end tender-related reports submitted to SCM: Head Office
- Number of PPE* asset counts done per year
- Number of purchase orders raised per annum
- Number of reports prepared
- Tariff approval submission is drafted for approval by the Provincial Treasury
- The Revenue and Expenditure Adjustments Budget is prepared for the relevant financial year
- The Revenue and Expenditure Estimates are prepared for the relevant financial year
- AO: SCM
- CAC: Banking and Cash Management
- CAC: Debt Management
- DD: Internal Control
- DD: Management Accounting
- Not defined
- Financial Accounting
- Internal Control
- Management Accounting
- VIP 2: Growth and Jobs
- VIP 4: Mobility and Spatial TransformationÂ
- VIP 5: Innovation and Culture